privacy policy
1. Introduction This Privacy Policy outlines how [OVERRATED.pix] collects, uses, stores, and protects personal data obtained through our website, client onboarding processes, contracts, and creative production services (including photography, videography, and graphic design).
We are committed to maintaining the integrity, confidentiality, and security of personal data in accordance with the Kenya Data Protection Act, 2019 and applicable data privacy regulations.
2. Information We Collect We collect only the personal information necessary to deliver our services, communicate with clients, and fulfill contractual obligations:
Contact Information: Name, email address, phone number, physical address, or company affiliation.
Project & Billing Data: Invoices, payment records, bank or mobile money transaction references (e.g., M-Pesa details), and project briefs.
Visual & Media Content: Photographs, video footage, audio recordings, and talent likenesses captured during productions, events, or client shoots.
Digital & Technical Data: IP addresses, browser types, and standard analytics data collected automatically when accessing our website or online portfolios.
3. Legal Basis for Processing We process personal data under one or more of the following lawful bases established by the Kenya Data Protection Act:
Contractual Necessity: Processing required to execute proposals, production agreements, client onboarding, and project deliveries.
Consent: Explicit permission provided by clients, event participants, or models (via model release forms, call sheets, or consent forms).
Legitimate Interests: Managing our creative archive, showcasing portfolio work (where agreed), and securing intellectual property.
Legal Obligation: Compliance with tax, accounting, and regulatory reporting requirements in Kenya.
4. How We Use Your Data Your information is utilized for:
Delivering media, visual production, and design deliverables.
Invoicing, accounting, and transaction management.
Client communication regarding project milestones and technical coordination.
Portfolio showcases and marketing (only where explicit consent or standard release agreements permit).
5. Media, Footage & Model Releases
Visual and audio media captured during commercial shoots, documentaries, or private events are handled strictly within the scope of signed production agreements or model release forms.
Unused raw footage and project archives are stored securely on access-controlled local and cloud storage systems.
6. Data Sharing & Third Parties We do not sell, rent, or trade personal data. Data is only shared with third parties under strict confidentiality protocols, including:
Cloud storage providers and project delivery platforms (e.g., Google Drive, Dropbox, WeTransfer).
Payment processing platforms and banking institutions.
Production crew members or subcontractors strictly on a need-to-know basis for project execution.
Legal or statutory bodies when required by Kenyan law.
7. Data Retention & Security
Retention: We retain project files and administrative data only as long as necessary to complete services, support client archival needs, or fulfill statutory tax obligations.
Security Measures: We implement industry-standard physical, organizational, and technical safeguards, including encrypted storage and restricted-access drives, to prevent unauthorized access, loss, or disclosure.
8. Your Rights as a Data Subject Under Section 26 of the Kenya Data Protection Act, 2019, you have the right to:
Access: Request a copy of the personal data we hold about you.
Rectification: Request correction of inaccurate or outdated information.
Erasure: Request deletion of your personal data where retention is no longer legally required.
Object / Restrict: Object to or restrict specific processing activities, including promotional communications.
Withdraw Consent: Withdraw previously granted consent for portfolio showcases or marketing at any time.
9. Contact & Complaints To exercise any data rights or ask questions regarding this policy, contact our Data Representative at:
Entity: OVERRATED pix
Email: overratedpix@gmail.com
Phone: +254706254356
Location: Mombasa, Kenya
If you believe your data has been handled improperly and we fail to resolve your concern, you retain the right to lodge a complaint with the Office of the Data Protection Commissioner (ODPC) in Kenya via www.odpc.go.ke.